Create folders

What is this?

With New Folder you structure your choir's file storage. Instead of putting all files into one list, you sort them by topic into folders and subfolders.

A proven structure:

• 01 Club documents (statutes, rules of procedure)
• 02 Minutes with subfolders per year
• 03 Concerts with subfolders per concert
• 04 Contracts
• 05 Promotion & public relations

How to create a folder

1. Click Files in the sidebar. If a choir is selected at the top, its storage opens; with “All choirs”, Theatilo asks which choir you mean.
2. Open the folder where the new folder should go.
3. Click New Folder at the top.
4. Enter the Name.
5. Click Create folder.

Permissions per folder

1. Open the ··· menu on the folder and choose Permissions.
2. Click Add rule and choose a Permission Group or an Ensemble Function.
3. Tick View, Upload, Edit and Delete as needed.
4. Click Save.

Without a rule, the permission group decides. If a folder has rules, only those apply, also for its subfolders without their own rules. Folders with rules show a lock.

Folder actions

Via ··· on the folder:

• Open
• Rename
• Move to another folder
• Permissions
• Delete: the folder and its contents go to the Trash for 7 days.

Permission

• Create folders: Upload files (or Upload in the rule of the parent folder)
• Rename, move: Edit files
• Delete: Delete files
• Permissions: Manage folder permissions

Tips

• Plan the structure before you start.
• Use number prefixes such as “01 ”, “02 ”, so the order stays stable.
• Name things consistently, which makes searching easier.