Getting Started7
Create account, accept invitation, set up your first choir, onboarding
Dashboard5
Home page with widgets — events, posts, tasks, anniversaries, engagement early warning
Choirs & Ensembles43
Create choir, manage members, voices, setup, settings, public website, venues, permission groups, files, subscription
Cashbook & Finance36
Bookkeeping, accounts, transactions, donations, banking integration, compliance, GoBD
Events35
Plan events, RSVP, attendance, comments, tasks, link sheet music, ticketing, iCal
Sheet Music23
Upload sheet music, organize, view, listen, voice trainer, OMR recognition, licenses
Posts12
Posts to all members, comments, reactions, polls, attachments, archive
Chats18
1:1 chats, group chats, reactions, moderation
Photos & Albums9
Create photo albums, upload photos, view
Projects7
Cross-project events, members, sheet music (e.g. project choir, concert series)
Sheet Music Shop9
Buy & download sheet music, licenses, tickets
Publisher (for Publishers)11
Choir Associations13
Association portal for umbrella organizations — staff, association posts, requests
Profile & Account11
Personal data, password, notifications, privacy
Notification Bell6
System notifications in the header (bell icon)
Feature Requests6
Suggest new features, vote, comment
Help & Support6
Support button, AI help, email, WhatsApp
Mobile App Specifics10
What only works in the iOS/Android app (or works differently than on the web)
Kontakte (Adressbuch)10
Externes Adressbuch des Chors: Konzertveranstalter, Sponsoren, Banken, Versicherungen, Ehrengäste, Gastmusiker — mit Tag-Klassifikation und Verknüpfung zu Rechnungen, Buchungen und Terminen.
Eltern & Kinder9
Eltern-Verknüpfung: für die eigenen Kinder zu- und absagen, abstimmen, Sichtbarkeit, Chorleitung

Publisher (for Publishers)

Sell your own sheet music, manage licenses, payouts, team

Publisher dashboard

The overview in the publisher portal shows total revenue, licences sold, revenue of the last 30 days, your payout, latest titles and recent credit notes.

Verlag > Übersicht

My sheet music (publisher list)

In the Titles tab you see all your publisher's sheet music with voicing, difficulty, price, sales and status, and put titles in or out of the shop.

Verlag > Titel

Upload sheet music as publisher

Create a new title with basic data, PDF, preview image, price and audio samples. It then goes straight up for sale in the Theatilo sheet music shop.

Verlag > Titel > Titel hochladen

Edit sales title

Change a title's basic data, description, preview image, PDF, prices and audio samples in the side panel. Changes apply from the moment you save.

Verlag > Titel > ··· > Bearbeiten

Offer several versions of one title

Offer choir, choir with piano or piano only as versions of one title — sold together and switchable for buyers in the sheet music viewer.

Verlag > Titel > ··· > Fassungen und Hörproben

Set performance fees for plays

As an author, decide what fee groups pay per performance of your play — fixed amount, minimum guarantee or revenue share, whichever fits your model.

Verlag > Titel > ··· > Bearbeiten > Preise

View sold licences

See every purchase of your titles — which choir bought how many licences when, how many are assigned and what share is yours.

Verlag > Lizenzen

Sales statistics

In the Sales tab you see your total revenue, licences sold, your payout, the breakdown of your earnings and the revenue generated per title.

Verlag > Verkäufe

Payouts

See your current balance, your bank details and every credit note with period, amount and status — each credit note also as a PDF.

Verlag > Auszahlungen

Maintain payout bank account

Set or change your publisher's IBAN and tax ID — the account Theatilo pays your credit notes to. Only the owner and administrators can change it.

Verlag > Auszahlungen > Bankverbindung > ··· > Bankdaten ändern

Add / remove team members

Add colleagues, composers or bookkeeping to your publisher team using their Theatilo account, and set their role — viewer, editor or administrator.

Verlag > Team