Events

Events overview

All upcoming events of your choirs as a list or monthly calendar. With a filter by type, “Only without response” and search by title or location.

Create an event

Create rehearsals, concerts and other events for your choir, one at a time or as a series. If you like, everyone who sees the event gets a message.

Edit an event

Change the date, time, location, description, deadlines or visibility of an event. If you like, everyone gets a message listing the changes.

Delete an event

Remove an event permanently. For future events, members get a message. Responses, comments and tasks are lost along with the event.

Terminserie erstellen

Duplicate an event

Create a copy of an event with sheet music, files, reminders and tasks. Handy for similar rehearsals or a second concert with the same program.

Event detail view

All information about an event on one page: time, location, description, your response, attendees, sheet music, tasks, files, comments and tickets.

AI program suggestion

Let the AI suggest suitable pieces for an event. It takes into account the occasion, length, difficulty and your choir's sheet music.

Accept or decline an event (RSVP)

Accept, decline or answer Maybe to an event, right in the event list or in the event. Depending on your choir, with a reason, until the deadline or start.

View the attendee list

See who has accepted, answered Maybe, declined or not yet responded to an event. Grouped by voice, with numbers per voice.

Edit attendance afterwards

After a rehearsal or performance, record who was present, excused or absent. The values feed into your choir's attendance evaluation.

A member's attendance history

See who changed a response to an event, when and in what way, and how often a single member has attended events or declined them over time.

Invite guests to an event

Invite people from outside the choir to an event, such as substitutes or soloists. Contacts from the address book respond via a link without an account.

Send reminders to attendees

Remind everyone without a response or everyone who accepted about an event, manually or automatically at set times. By email and push notification.

Event custom fields

Create your own fields for your choir's events, such as dress code, meeting point or contact person, and fill them in per event. Everyone sees the values.

Comment on an event

Ask questions and sort out organizational matters right at the event. With @ mentions you address specific people, everyone or everyone attending.

Delete an event comment

Delete a comment on an event. You can always delete your own comments, other people's only with the permission to delete events. This is permanent.

View event comments

Read all comments on an event: questions, answers and arrangements around a rehearsal, performance or concert, from top to bottom in chronological order.

Subscribe to or unsubscribe from comments

Get notified about new comments on an event, or cancel the subscription again when the discussion no longer interests you.

Add sheet music to an event

Assign pieces from the sheet music library to an event. Members see the program right at the event and open the sheet music with one click.

View, sort and remove sheet music at an event

Look at an event's program, open the sheet music, put the pieces in the right order or remove them. With the total duration.

Import sheet music from another event

Take over the sheet music program of another event with one click, as a replacement or appended. Handy for dress rehearsals and recurring programs.

Upload and link files to an event

Upload files directly to an event or link them from your choir's file storage. Directions, schedule or program booklet are then there for everyone.

Download event files

Open or download the files of an event, such as directions, the program booklet or the schedule. On the web and in the app on the “Files” tab.

Manage event tasks

Hand out tasks around an event, such as setting up chairs or getting drinks. With assignment, due date, reminders and self-assignment.

Enable ticketing for an event

Sell tickets for your concert directly through Theatilo: public shop page, tickets as a PDF with QR code by email and payout to your choir.

Define ticket categories

Create price categories with price, quota and reduced prices, such as full price and reduced for students. You control online sales per category.

Design tickets

Design your tickets: paper format, your own graphics, text fields and fixed elements such as QR code, title, date and seat, with a back side if you like.

Manage ticket orders

Keep track of all ticket orders: buyer, number, amount and status. Cancel orders, download tickets as a PDF and check tickets at the entrance.

Ticket revenue payouts

The revenue from the ticket sale goes to your choir automatically 7 days after the event. You see sales, fees and payout and download the credit note.

Manage venues

Manage your choir's venues with seating plans. You need them for seating tickets, where buyers choose their own seat in the hall.

Create a new venue (with seating plan)

Create a venue with a seating plan: name, price categories and seat rows, plus stage, areas and tables. The basis for seating tickets.

Edit a venue (seats, areas, objects)

Adjust a venue's name, price categories and seating plan: rows, areas, objects, blocked seats. Rows with sold seats stay protected.

Duplicate or delete a venue

Duplicate a venue's seating plan as a template or delete venues you no longer need. Venues used in a ticket sale cannot be deleted.

iCal subscription (events in your own calendar)

Subscribe to your Theatilo events in your own calendar, such as Google, Apple or Outlook. One personal link for all your choirs, kept up to date.