Manage event tasks
Hand out tasks around an event, such as setting up chairs or getting drinks. With assignment, due date, reminders and self-assignment.
Web
Termine›Termin›Aufgaben
App
Termine›Termin›Aufgaben
Permission required: Tasks – Create & edit tasks
What is this?
With tasks you hand out what needs to be done around an event and keep track of what has already been done.
Examples
- Set up chairs
- Pick up the key from the caretaker
- Organize drinks
- Bring music stands
How to create a task
- Open the event and switch to the Tasks tab.
- Click “Create Task” or take over a template via Import from favorites.
- Enter a title and optionally a description.
- Optional: Set a due date and assign people. Without an assignment, anyone can complete the task.
- Optional: Turn on Allow self-assignment with a maximum number of people, set up reminders or decide from when the task appears on the start page.
- Save. Assigned people get a message.
Completing tasks
- Mark as Complete: Assigned people or, for tasks without an assignment, everyone who sees the task. Optionally with a comment.
- Take task: If self-assignment is allowed, members sign up themselves until the spots are filled.
Both work on the web and in the app. Creating, editing and deleting only work on the web.
Permission
Creating, editing and deleting: Create & edit tasks, by default administrators and moderators. Viewing and completing: View tasks, by default all members.
Tips
- Be specific: “Bring music stands” instead of “Take care of music stands”.
- Better to assign one person than “someone”.
- Save recurring tasks as a favorite, then you create them for the next event with one click.
Frequently asked questions
Who sees the tasks?▾
Everyone with the permission **View tasks**, which all members have by default, as well as invited guests. Open tasks assigned to you, or that you can still take on through self-assignment, also appear on your start page under “My Tasks”.
Do the people responsible get a reminder?▾
Only if you set up reminders for the task. For this, the task needs a due date and assigned people. The reminders go to the assigned people as long as the task is open.
Can I reuse tasks?▾
Yes, via favorites. When creating a task, tick “Save as favorite”. Later you take it over via “Import from favorites”. Favorites are personal and only apply to you.
Can I reopen a completed task?▾
No. Tasks marked as complete stay complete.
Still have a question? Ask the AI help bot.
Click the help button in the bottom right and ask your question.