Show and filter entries

What is this?

The Entries tab lists all entries of your choir, newest first, 50 per page. Income is shown with a plus, expenses with a minus. The Status column shows whether an entry is Reconciled or still Open. Cancelled entries appear as Cancelled, their reversing entries as Reversing entry, both with a struck-through amount.

How to search and filter

1. Open Ensembles, choose your choir and go to Cash book > Entries.
2. Type in the search field, for example a name or a receipt number.
3. Use the filters Type (Income or Expenses), Category and Status (Reconciled or Not reconciled).
4. Click More filters for Account, Cost Center, a period with From and To, and Flagged. Apply them with Apply.
5. Click a column heading such as date, receipt number, amount or counterparty to sort by it.
6. Click an entry to open it in the side panel on the right.

Filters, sorting and page are stored in the page address. This lets you bookmark or send a filtered list.

Choosing columns

Click Columns to show and hide columns and change their order with the arrows. The options include value date, type, VAT, SKR account, cost center, department, activity sphere, custom fields, notes and flagged. Reset restores the default columns.

Reconciling several entries

Select entries with the checkboxes and click Reconcile. Theatilo asks you first, because reconciled entries can no longer be edited afterwards. Entries in a closed period are skipped.

Actions per entry

The ··· menu of a row offers Open, Mark as reconciled, Donation Receipt (for donations) and Cancel transaction.

Permission

To view, you need View cashbook. Reconciling requires Create & edit transactions, cancelling requires Delete transactions.