Getting Started7
Create account, accept invitation, set up your first choir, onboarding
Dashboard5
Home page with widgets — events, posts, tasks, anniversaries, engagement early warning
Choirs & Ensembles43
Create choir, manage members, voices, setup, settings, public website, venues, permission groups, files, subscription
Cashbook & Finance36
Events35
Plan events, RSVP, attendance, comments, tasks, link sheet music, ticketing, iCal
Sheet Music23
Upload sheet music, organize, view, listen, voice trainer, OMR recognition, licenses
Posts12
Posts to all members, comments, reactions, polls, attachments, archive
Chats18
1:1 chats, group chats, reactions, moderation
Photos & Albums9
Create photo albums, upload photos, view
Projects7
Cross-project events, members, sheet music (e.g. project choir, concert series)
Sheet Music Shop9
Buy & download sheet music, licenses, tickets
Publisher (for Publishers)11
Sell your own sheet music, manage licenses, payouts, team
Choir Associations13
Association portal for umbrella organizations — staff, association posts, requests
Profile & Account11
Personal data, password, notifications, privacy
Notification Bell6
System notifications in the header (bell icon)
Feature Requests6
Suggest new features, vote, comment
Help & Support6
Support button, AI help, email, WhatsApp
Mobile App Specifics10
What only works in the iOS/Android app (or works differently than on the web)
Kontakte (Adressbuch)10
Externes Adressbuch des Chors: Konzertveranstalter, Sponsoren, Banken, Versicherungen, Ehrengäste, Gastmusiker — mit Tag-Klassifikation und Verknüpfung zu Rechnungen, Buchungen und Terminen.
Eltern & Kinder9
Eltern-Verknüpfung: für die eigenen Kinder zu- und absagen, abstimmen, Sichtbarkeit, Chorleitung

Period closure / year-end closing

Close a period such as a financial year. After that, entries in it can neither be changed nor cancelled. The closing is final and cannot be undone.

Web

Chöre›Chor›Kassenbuch›Einstellungen›GoBD-Abschluss

This feature is only available on the web.

Permission required: Cashbook – Create & edit transactions

What is this?

With GoBD closing you lock a period, for example a financial year after the cash audit. Theatilo stores the number of entries, income, expenses and closing balance, together with a checksum. The opening balance of a closing is the closing balance of the previous closing.

How to close a period

Open Ensembles, choose your choir and go to Cash book > Settings > GoBD closing.
Choose Start and End. The current calendar year is pre-filled.
Click Check period. Theatilo shows the number of entries, income and expenses and checks whether everything is reconciled.
If the period can be closed, click Close period in the notice.
Confirm the prompt. The period appears under Closed periods.

Viewing closed periods

The list shows the period, closing date with person, number of entries, income, expenses and balance. One click opens the details with closing balance, result, who closed it and when, and the checksum.

Permission

Closing: Create & edit transactions. Everyone with View cashbook can see the list of closed periods.

Tips

Reconcile all entries beforehand, otherwise the period cannot be closed. You find the filter Status: Not reconciled under Entries.
Export reports before closing, such as the annual report and the cash audit report via Export.

Frequently asked questions

What changes after closing?▾

Entries dated within the closed period can no longer be changed, cancelled or reconciled. New entries and imported rows dated within it are rejected.

Can I undo a closing?▾

No. The closing is locked with a checksum and cannot be undone.

Why can the period not be closed?▾

Theatilo then reports **Period cannot be closed** and gives the reason. Either there are still entries in the period that are not reconciled, or it overlaps with a period that has already been closed.

Still have a question? Ask the AI help bot.

Click the help button in the bottom right and ask your question.