Reconcile bank entries (Bank reconciliation)

What is this?

Transactions that Theatilo fetches from the bank are not simply booked. They arrive as suggestions in the Bank reconciliation tab. There you decide for each transaction:

• Confirm — the transaction is taken over as a reconciled entry
• Merge — the transaction matches an entry you already recorded by hand; both become one
• Reject — the transaction is not taken over, for example because it is a duplicate

The tab is available with the banking add-on. Without the add-on, it shows a notice with the way to subscription management.

How to reconcile

1. Open Ensembles, choose your choir and go to Cash book > Bank reconciliation. A number on the tab shows how many suggestions are waiting.
2. Check each transaction: entry text, date, counterparty, account and amount.
3. If Matches an entry is shown next to it, click Merge.
4. Otherwise click Confirm if the transaction should go into the cash book like this.
5. Click the X (Reject) and confirm the prompt if the transaction does not belong in the cash book.
6. Once all are done, the tab shows All reconciled.

When suggestions are waiting, a notice on the Overview and under Entries also points to them with Reconcile now.

Permission

View cashbook is enough for viewing. Confirming, merging, rejecting and Fetch transactions require Create & edit transactions.

Tips

• Check first, then confirm: Confirmed and merged transactions are reconciled and can no longer be changed afterwards, only cancelled.
• Do not confuse: Mark as reconciled under Entries is something else. With it you confirm for any entry that it matches the bank statement or receipt.