Cashbook overview

What is this?

The Overview is the first tab in your choir’s cash book. At the top there are four tiles:

• Total balance — the balance of all active accounts combined
• Income for the current month, compared with the previous month
• Expenses for the current month, compared with the previous month
• Not reconciled — how many entries have not yet been marked as reconciled

Below that you see the Latest entries, the ten newest entries with date, description, category, account, amount and status. With the banking add-on, a notice also appears when transactions from the bank are waiting for confirmation.

How to use the overview

1. Open Ensembles, choose your choir and go to Cash book. The overview appears as the first tab.
2. Click Total balance to jump to the accounts.
3. Click Income, Expenses or Not reconciled to open the entry list with the matching filter.
4. Click an entry in the list to open it, or All entries for the full list.
5. Click Reconcile now in the notice when bank suggestions are waiting.

How the cash book is organised

The cash book has the tabs Overview, Entries, Invoices, Accounts, Bank reconciliation and Settings. At the top right of every tab you find Export and the ··· menu with New transaction, New donation, New invoice and Collect SEPA fees.

Permission

You need View cashbook. Creating and changing entries requires Create & edit transactions. Without View cashbook, the Cash book item does not appear under Ensembles at all.

Tips

• Keep “Not reconciled” low: A period can only be closed once all entries in it are reconciled.
• Press the N key on the overview to create a new entry right away.