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Archive notification

Take a finished notification out of the current list for everyone. It is kept in full and can be restored at any time from the archive.

Web
Nachrichten›Mitteilungen›Mitteilung›···›Archivieren

This feature is only available on the web.

Permission required: Notifications – Delete notifications

What is this?

Archive notification lets you tidy up your choir's notification list without losing anything. The notification disappears from the list of current notifications for everyone and moves to the archive, where you can restore it at any time.

Unlike deleting, the notification is kept in full, including comments, reactions, poll and attachments.

How to archive a notification

  1. Open the notification from the notifications overview.
  2. Click ··· at the top right. Each notification in the list also has a ··· menu.
  3. Choose "Archive".
  4. The notification disappears from the list right away. A message with "Undo" appears at the bottom.
  5. Restore it if needed: open "Archive" at the top and choose ··· › "Restore" on the notification.

The app doesn't offer archiving.

When archiving makes sense

Typical situations:

  • The event has taken place: the rehearsal or performance info is no longer needed
  • The poll is over: the result is clear, and the notification no longer needs to be in the overview
  • The discussion is finished: comments have been read and questions answered
  • Tidying up the overview: there are many old notifications and everyone should only see current ones

What other members see

The notification no longer appears in the list of current notifications for anyone. Members without the Delete notifications permission can't see the archive. An archived notification carries the label "Archived" and can't be edited until it is restored.

Permission

You need the Delete notifications permission to archive and restore notifications. By default the Administrator and Moderator permission groups have it.

Tips

  • Archive instead of deleting. The overview stays tidy and no information is lost.
  • After every event or performance you can archive the related notification, so only current topics stay in view.
  • Search the archive when you need old information; the search field there searches the archived notifications.
  • For important notifications with attachments, archive rather than delete. The attachments then stay available.

Frequently asked questions

Can other members still see the archived notification?▾
Not in the list anymore. Archiving applies to the whole choir: the notification disappears from the list of current notifications for everyone. Anyone with the Delete notifications permission finds it in the archive.
Where do I find archived notifications again?▾
Under Messages › Notifications, click "Archive" at the top. It lists all archived notifications of your choirs. "Current" takes you back.
Can I bring back an archived notification?▾
Yes. Right after archiving, click "Undo" in the message at the bottom. Later, open the archive and choose ··· › "Restore" on the notification. It then appears in the normal list again.
Are old notifications archived automatically?▾
No. Notifications stay in the list until someone archives them, for example after an event has taken place.

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