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Archive or restore a contact

Hide contacts that are no longer active without losing data. Linked invoices and transactions stay valid, and you can restore contacts at any time.

Web
Chöre›Chor›Kontakte›···›Archivieren

This feature is only available on the web.

Permission required: Contacts – Delete contacts

How to archive a contact

  1. Open the ··· menu of the row in the list (or ··· at the top of the open contact).
  2. Click "Archive".
  3. The contact disappears from the list. With "Undo" in the notice you get it back immediately.

How to restore a contact

  1. Click "Ensembles" in the sidebar, choose the choir and then "Contacts".
  2. Set the "Archive" filter to "Archived only".
  3. Open the contact and click "Restore" (or choose it in the ··· menu of the row).

Permissions

  • Archive: Delete contacts
  • Restore: Create & edit contacts

Privacy note

Archiving is not a deletion under GDPR. For a formal deletion request, use GDPR deletion (see "GDPR disclosure & deletion for a contact").

Frequently asked questions

What happens to invoices and transactions?▾
Both stay valid unchanged. Archiving only hides the contact.
Can I get an archived contact back?▾
Yes. Set the "Archive" filter to "Archived only" or "Including archived", open the contact and click "Restore".
When are contacts deleted for good?▾
Never automatically. A contact is only deleted for good via GDPR deletion — which requires the permission "Handle GDPR requests".

Related features

Edit a contact

Update an external contact's details — address, bank details, tags, notes and privacy fields. Existing records keep the details they were created with.

Kontakte (Adressbuch)

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